CFSECT Tips for Let’s Read Grantseekers

Getting started:

• Focus on your program’s purpose or your organization’s core mission, then seek appropriate funding sources.
• Look for grant opportunities that align with your mission or program purpose.
• Talk to the Foundation’s staff with your ideas. This can save you time and help shape your proposal.
• Look for funding from a variety of sources.
• Make sure you have completed any outstanding grant reports (we will not fund an organization with a delinquent grant report).

Grant process:

• All grant applications are reviewed by a committee of volunteers as well as Foundation staff.
• Site visits or phone interviews may be requested during the review process.
• The grant process will take several weeks. Grants will be made for programs to be implemented after May; we do not fund retroactively.

Using the guidelines:

• Answer all questions asked.
• Adhere to deadlines. Late applications will not be considered.
• Complete all sections in full; be sure to include the proposal cover sheet page.
• Provide all requested documentation, including letters of agreement if working with another organization.

Writing your proposal:

• Do not assume the reader knows anything about your program, even if you have spoken to the Foundation staff. Proposals are reviewed by a committee of community volunteers.
• Demonstrate that your proposal meets one or more of the literacy objectives listed in the request for proposals. Priority will be given to programs that go beyond offering a child a book.
• We suggest that you have another person proofread your proposal before mailing.

Evaluation:

• Focus on how your program will change lives rather than just numbers served.
• Remember: outcomes are measured by characteristics that tell whether change has occurred. These indicators are concrete, objective and demonstrate that a specific change has taken place. To be useful, they must be countable or observable.

Planning for a site visit:

• Show the grants committee member what you do. Try to schedule visits when activities are in progress.
• Be prepared to answer specific questions about the program.
• Include program staff and/or board members in the site visit.

Budget:

• Make sure budget items are well-defined for a clear understanding of how the grant will be spent.
• Examine all expenses to ensure cost effectiveness.

• If you are using a fiscal agent, the Foundation holds that agent responsible for proper use of grant funds.